Employer: Government Printing Works (GPW)
Reference Code: GPW26/02
Circular Reference: Internal/External Vacancy Circular No. 02 of 2026
Industry: Public Sector, Supply Chain Management, Printing Operations & Administration
Location: Pretoria Office (Centre), Eastern Cape Regional Office, Limpopo Regional Office, North West Regional Office
Position Type: 12-Month Fixed-Term Contract (2 Positions Available)
Job Level: Public Service Salary Level 5
Compensation: R237,453.00 per annum + 37% cash in lieu of benefits
Posted Date: 09 October 2026
Closing Date: 26 October 2026
About the Government Printing Works & The Role
The Government Printing Works (GPW) is a specialized South African government component under the Department of Home Affairs responsible for security printing, gazetting, and official state publishing services.
GPW is recruiting two (2) Administration Clerks for Printing Outsourcing (Ref: GPW26/02) on a 12-month fixed-term contract. Based at the Pretoria central hub with operational oversight across regional offices (Eastern Cape, Limpopo, North West), the clerks will deliver administrative, contract verification, quotation checking, supplier monitoring, quality inspection logging, and SOP compliance support across outsourced state printing projects.
Key Responsibilities & Public Sector Duties
The Administration Clerks will execute six primary operational functions:
1. Printing Outsourcing Administration & Contract Verification
- Tariff Verification: Check and verify contract printers’ quotes and invoices against approved contract tariffs, GPW printing specifications, and SLA terms.
- Work-In-Progress Tracking: Maintain daily recordkeeping and monitoring of printing contracts in progress.
- Liaison: Coordinate directly with external commercial contractors and provincial/national client departments for smooth production workflows.
2. Quotation Processing & Records Management
- Quotation Audits: Verify and check supplier quotations against required technical specifications.
- Filing & Archiving: Ensure accurate recordkeeping, digital archiving, scanning, photocopying, and systematic filing of all quotation files.
3. Quality Control, Inspections & Risk Monitoring
- Quality Logs: Maintain logs of quality control inspections, printing defects, and operational risks identified during production.
- Delivery Coordination: Liaise with stakeholders to ensure accurate, timely, and compliant delivery of printed materials.
4. Supplier Performance & Service Standard Monitoring
- SLA Monitoring: Assist with ongoing performance assessments of contracted printing suppliers against the Contract Management Framework.
- Reporting Deficiencies: Immediately report substandard service or quality non-compliance directly to the Contract Management unit.
5. SOP Review & Process Improvement
- SOP Updates: Review existing Standard Operating Procedures (SOPs) to identify outdated or missing operational guidelines, incorporating approved supervisory changes.
6. Sectional Administration & Leave Records
- Personnel Admin: Maintain sectional personnel records, manage the leave register, and submit accurate operational reports on time.
🎓 Candidate Profile & Minimum Entry Requirements
To qualify for consideration for Reference GPW26/02, applicants must meet the following mandatory criteria:
- Educational Qualifications:
- Completed Grade 12 / Matric Certificate (Mandatory Minimum).
- Added Advantage: A 3-year Degree in Supply Chain Management OR an NQF Level 5 Certificate in Contract Management.
- Work Experience:
- Added Advantage: 2 years’ practical experience in the Supply Chain Management (SCM) or Contract Management field.
- Legislative & Regulatory Knowledge:
- Understanding of Supply Chain Management legislative frameworks, Treasury Regulations, and the Public Finance Management Act (PFMA).
- Basic knowledge of PPPFA, GRAP, BBBEE, Public Service Regulations, Contract Management Frameworks, and departmental SOPs.
- Application Document Rules (Crucial Compliance):
- Must complete, initial, and sign the NEW Z83 Application Form (obtainable from any government department or
www.gov.za). - Must attach an updated, detailed CV (Only CV and Z83 form are required at application stage—do NOT attach certificates unless shortlisted).
- For online submission: Combine Z83 and CV into ONE single PDF file under 2MB. (ZIP, JPEG, PNG, or multiple files will be disqualified).
- Must complete, initial, and sign the NEW Z83 Application Form (obtainable from any government department or
Salary & Package Details
- Base Salary: R237,453.00 per annum (Public Service Salary Level 5).
- Contract Allowance: + 37% cash payment in lieu of service benefits.
Application Instructions & Z83 Submission Guidelines
- Z83 Requirement: Download and complete the new Z83 form. Indicate the job title (Administration Clerk: Printing Outsourcing) and reference code (GPW26/02) on the form and email subject line.
- Combine PDF: Merge your signed Z83 form and detailed CV into one single PDF attachment (Maximum size 2MB).
- Submission Options:
- Hand Delivery (Walk-in): Deliver to Government Printing Works, 389 Sophie De Bruyn Street, Pretoria (Closing 16:00 on 26 October 2026).
- Online Submission: Submit online via the official GPW portal link associated with Ref GPW26/02 (Closing 23:59 on 26 October 2026).
- Enquiries: Ms. L Ndhlovu on 012 748 6308.
Sample Selection & Interview Questions
Public Sector SCM & Contract Compliance
- Question (Tariff Verification): “How do you ensure that a printing supplier’s invoice accurately aligns with the approved contract tariff and GPW job specifications?”
- Question (Supplier Monitoring): “What steps do you take under the Contract Management Framework if an outsourced printer delivers defective work or misses a critical publication deadline?”
How to Apply
Submit your Z83 and CV before the deadline:
- Employer: Government Printing Works
- Reference Code: GPW26/02
- Hand Delivery: 389 Sophie De Bruyn Street, Pretoria
- Enquiries: Ms. L Ndhlovu (012 748 6308)
- Closing Date: 26 October 2026 (16:00 Hand-Delivery / 23:59 Online)