Entry-Level Administration Clerk – Menlo Park, Pretoria

Employer: Confidential / Recruitment Partner

Reference Code: CR2855

Industry: Legal Services, Secretarial & Office Support

Location: Menlo Park, Pretoria, Gauteng, South Africa (On-Site)

Position Type: Full-Time Permanent (Minimum 1-year commitment)

Salary: R 8 000.00 Gross per month maximum

Start Date: Immediate / As soon as possible

Posted Date: 02 October 2026

Closing Date: 30 November 2026

About the Role & Firm

An established law firm located in Menlo Park, Pretoria is seeking an energetic, entry-level Administration Clerk to provide vital office support and secretarial assistance. This position offers an ideal starting point for a motivated junior candidate eager to launch a career in legal administration and practice support.

The successful candidate will assist with daily office administration, client file management, data capturing, and written correspondence while working within an active legal environment.

Key Responsibilities & Daily Office Support

The Administration Clerk will execute duties across four primary support areas:

1. Client File Management & Data Entry

• File Setup: Open, label, organize, and archive physical and digital client legal files.
• Data Capturing: Accurately enter client details, case notes, and transaction records into firm databases.

2. Secretarial & Administrative Support

• General Admin: Perform core office duties including scanning, copying, filing, faxing, and document processing.
• Typing & Documentation: Draft routine correspondence, emails, and legal admin forms under supervision.

3. Client & Office Liaison

• Communication: Handle incoming phone calls, respond to basic client inquiries in both Afrikaans and English, and relay messages accurately to legal practitioners.

4. Practice Operational Support

• Administrative Flow: Assist with maintaining general office organization, managing outgoing mail, and supporting legal secretaries and partners.

Candidate Profile & Minimum Entry Requirements

To qualify for consideration for Reference CR2855, applicants must meet the following mandatory criteria:

• Educational Qualifications:
  • Completed Matric / Grade 12 with good marks and university exemption (Mandatory; copy of Matric Certificate required).
• Language & Communication Skills:
  • Must be fully bilingual in Afrikaans and English with strong written and verbal proficiency in both languages (Mandatory for serving the firm’s client base).
• Technical Skills & Attributes:
  • Computer literate with working knowledge of MS Office (Word, Excel, Outlook) (Essential).
  • Good typing speed and accuracy.
  • Eager to learn and genuinely interested in pursuing a career within the legal industry.
• Licensing, Mobility & Personal Profile:
  • Valid driver’s licence (Mandatory).
  • Non-smoker (Mandatory).
  • Presentable, professional, and courteous demeanor.
  • Must currently reside in Pretoria (preferably in Pretoria East / Menlo Park area) (Essential).
  • Willing to commit to a minimum of 1 year of continuous employment with the firm.
  • Available and willing to attend an in-person interview in Pretoria.

Compensation & Benefits

• Salary: R 8 000.00 Gross per month maximum.
• Career Foundation: Excellent entry-level entry point to gain exposure and practical experience inside a working legal practice.

Career Advice for Applicants

1. Highlight Academic Results & Career Goals: Include your Matric results and mention your interest in legal administration on page 1 of your CV.
2. Attach Required Documents: Make sure to attach your Matric Certificate and a recent facial photograph with your application.
3. Set the Required Subject Line: Format your application email subject line exactly as follows:Reference CR2855 - [Your Expected Monthly Gross Salary] (e.g., Reference CR2855 – R8 000).
4. File Format: Submit your CV directly in Word or PDF format (do not send cloud links).

Sample Interview Questions

Entry-Level Legal Support & Work Ethic

• Question (Motivation): “Why are you interested in starting a career in the legal field, and how do you plan to grow over your first year in this role?”
• Question (Accuracy & Organization): “How do you ensure accuracy when filing sensitive legal documents and capturing client details into an administrative system?”

How to Apply

Email your detailed CV, recent facial photo, and Matric Certificate directly to the recruitment manager:

• Employer: Legal Practice (Ref: CR2855)
• Contact Email: oneilc@telkomsa.net
• Location: Menlo Park, Pretoria (On-Site)
• Start Date: Immediate / ASAP