Recruitment Agency: 1Click Placements (On behalf of an established Printing & Signage Leader)
Location: Marlboro, Sandton, Gauteng, South Africa
Opportunity Type: Mid-Level Operations & Commercial Appointment
Job Type: Full-Time / Permanent
Salary: R15,000 Per Month
Closing Date: Immediate / Ongoing Screening
About the Opportunity & Industry Context
1Click Placements has been retained to source a highly structured, detail-oriented Sales & Operations Administrator for a prominent, well-established player in the high-volume printing and signage manufacturing industry. The production and corporate signage sector is an agile, fast-paced landscape where custom project specs, material costings, and strict delivery timelines intersect daily.
The Administrator acts as the central organizational anchor—serving as the direct cross-functional glue between sales representatives, technical workshop teams, and regional dealer networks. This is a hands-on, multi-faceted desk that requires a data-minded professional who thrives on building systematic structures, tracking vehicle fleet metrics, and executing precise financial tracking.
Operational Dimensions & Key Responsibilities
The Administrator will manage a varied portfolio covering operational reporting, technical workflows, and baseline commerce functions:
1. Commercial Reporting & Fleet Analytics
- Data Aggregation: Compile, clean, and distribute comprehensive monthly corporate sales, branch performance matrices, and target tracking logs.
- Logistics Tracking: Monitor internal corporate transport variables, compiling detailed fuel usage logs and regional vehicle running metrics.
- Commission Structures: Calculate monthly sales agent commissions and incentive payouts accurately based on verified sales closures.
2. Financial Administration & Project Costings
- Billing & Documentation: Process high-volume commercial invoices, client quotations, delivery notes, and formal dealer agreements.
- Costing Analysis: Assist project managers with manufacturing material costings, calculating margins for incoming print jobs, and managing loyalty program data.
- Audit-Ready Control: Maintain airtight physical filing structures and secure digital document control architectures.
3. Technical Production & Office Workflows
- Job Sheet Management: Open, update, and manage technical production job sheets to ensure client specifications transition smoothly onto the manufacturing floor.
- Warranty Maintenance: Catalog, verify, and maintain precise equipment warranty databases and technical service records.
- HR Support: Provide general administrative, on-site operational support and basic office management assistance to the HR division.
Candidate Profile & Essential Criteria
To pass the initial corporate screening filters managed by the talent team, applicants must satisfy the following parameters:
- Administrative Depth: Proven, verifiable experience operating inside a busy Sales Administration, Operations Admin, or Commercial Support environment.
- Reporting Competency: Advanced data capturing capabilities—spreadsheets must literally be your “happy place” (advanced comfort navigating formulas, data sorting, and structured layout tracking).
- Deadline Autonomy: Demonstrated capacity to manage repetitive, recurring monthly financial and data deadlines independently with minimal supervision.
- Agility & Pace: Natural ability to toggle smoothly between competing operational priorities inside a fast-moving, multi-departmental ecosystem.
- Location Synergy: Based in or around the Marlboro / Sandton region, with reliable means to commute to a busy on-site office daily.
Required Core Competencies
- Extreme Attention to Detail: Absolute accuracy when checking invoice line items, manufacturing costings, and vehicle fuel parameters.
- Refined Communication: Confident verbal and written interpersonal skills to engage professionally across all organizational levels, from floor technicians to corporate dealers.
Career Advice for Marlboro Applicants
- Highlight Your Manufacturing/Print Industry History: If you have prior experience inside a signage, print, engineering, or logistics company, move this up on your CV! The screening team highly values candidates who already understand technical terms like “job sheets,” “bill of materials,” or “dealer warranty records.”
- Quantify Your Spreadsheet Exposure: Don’t just list “MS Excel” as a generic keyword. Stand out by explicitly defining what you can build. Include line items under your skills section like: “Proficient in Excel for data cleaning, fuel-log compilation, and building monthly sales reporting trackers using advanced formatting and data validation.”
- Showcase an “Airtight” System Profile: Since the job requires keeping document control airtight, explain how you organized data in your past role. For example: “Redesigned regional dealer invoicing folder structures, eliminating file misrouting and reducing administrative retrieval times by 30%.”
Sample Interview Preparation Questions
Technical, Reporting & Financial Questions
- Question (Data & Document Control): “You are tasked with compiling monthly sales and fuel-consumption reports simultaneously while processing a high volume of active production job sheets. If you notice a variance in a dealer’s fuel log or an incomplete specification on a job sheet, how do you track down the error without disrupting the production line?”
- Question (Managing Project Costings): “In the signage and printing industry, material costings can fluctuate. How do you approach double-checking pricing lines on quotations and invoices to ensure our profit margins remain accurate before sending documentation to a corporate dealer?”
Behavioral & Cross-Departmental Questions
- Question (Acting as the Cross-Functional Glue): “This role sits right in the middle of sales teams, workshop staff, and senior managers. Can you give us an example of how you have previously communicated a rigid deadline or a policy update to a busy team member who was behind on submitting their documentation?”
- Question (Thriving Under Structure): “Admin desks can become chaotic when unexpected priorities arise. How do you plan your week to ensure that your recurring monthly deadlines (like commission calculations and invoice reporting) are delivered perfectly on time while managing daily ad-hoc office requests?”
How to Apply
To secure a placement within this well-established printing and signage industry leader, package your application portfolio cleanly today.
Compile your Comprehensive CV (detailing your administrative reporting experience and spreadsheet proficiencies) along with your Certified ID Document into a single, high-contrast PDF document.
Email your complete application bundle directly to the processing placement consultant:
✉️ Send Applications to: chrystal@1clickplacements.co.za
📋 Recommended Subject Line: Application: Sales & Operations Administrator – Marlboro – [Your Name & Surname]