Fleet and Logistics Administration Analyst Trainee – T&T Academy (Johannesburg)

Employer / Agency: T&T Academy (Training and Recruiting Business Leaders Today)

Industry: Logistics, Fleet Management, Transport Operations & Financial Analysis

Location: Johannesburg, Gauteng, South Africa (On-Site)

Position Type: Full-Time Permanent / Trainee Analyst Placement

Compensation: Market-Related Logistics & Fleet Salary

Posted Date: 20 October 2026

Closing Date: 20 November 2026

About T&T Academy & The Fleet Analyst Role

T&T Academy is a South African training and recruitment agency dedicated to placing and developing high-caliber business, operational, and logistics professionals.

T&T Academy is recruiting a detail-oriented Fleet and Logistics Administration Analyst Trainee for a leading operational hub in Johannesburg. The primary purpose of this role is to manage fleet maintenance administration, execute diesel expense analysis, oversee transport invoicing, and generate operational reporting with a strong focus on cost control, data accuracy, and fleet efficiency.

Key Responsibilities & Operational Workflows

The Fleet and Logistics Administration Analyst Trainee will execute five core administrative and analytical functions:

1. Fleet Maintenance Administration & Job Costing

• Maintenance Logs: Oversee maintenance scheduling, job card costing, repair quotes, and vendor invoice reconciliation for commercial vehicles.
• Asset Management: Track fleet wear-and-tear, service schedules, and maintenance expenditures to ensure operational readiness.

2. Diesel Expense & Consumption Analysis

• Cost Control: Monitor fuel slip entries, fuel card transactions, and kilometer consumption to identify fuel anomalies or unauthorized usage.
• Financial Reporting: Perform detailed diesel analysis to reconcile expenditure against distance covered and load weights.

3. Transport Invoicing & Revenue Reconciliation

• Invoicing Administration: Process transport invoices, check trip sheets, and align billing with customer contracts and rate cards.
• Job Costing: Calculate trip profit margins and reconcile logistical job costs against operating expenses.

4. Data Analytics & ERP Systems Management

• System Tracking: Utilize ERP systems, Fleet Management Systems (FMS), Transport Management Systems (TMS), or accounting software to track operational metrics.
• Advanced Excel Reporting: Build pivot tables, data models, and cost spreadsheets using Advanced MS Excel.

Candidate Profile & Minimum Entry Requirements

To qualify for consideration, applicants must meet the following mandatory criteria:

• Educational Qualifications:
  • Completed Matric / Grade 12 Certificate (Mandatory).
• Work Experience:
  • Minimum 3 years’ experience in logistics administration, transport operations, fleet administration, transport invoicing, or a similar analytical role (Mandatory).
• Software & Computer Competency:
  • Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas) (Mandatory).
  • Proven experience working with ERP systems, Fleet Management Systems (FMS), Transport Management Systems (TMS), or accounting software (Mandatory).
• Domain Knowledge:
  • Solid understanding of transport invoicing, job costing, diesel consumption analysis, and fleet maintenance administration.
• Analytical Attributes:
  • Strong analytical and numerical ability with excellent attention to detail.
  • Excellent organizational, communication, and problem-solving skills with the ability to manage multiple priorities under strict deadlines.

💡 Application Instructions & Email Submission

1. Prepare Application Documents: Update your CV to explicitly highlight your experience with fleet maintenance, diesel analysis, MS Excel capabilities, and transport software/ERP platforms.
2. Recipient Email: Send your application directly to projects2@tandtacademy.co.za.
3. Recommended Email Subject Line: Application: Fleet and Logistics Administration Analyst Trainee - Johannesburg
4. Company Inquiries: Contact 010 203 9798 or visit www.tandtacademy.co.za.

Sample Selection & Technical Interview Questions

Fleet Cost Control & Fuel Reconciliation

• Question (Diesel Consumption Analysis): “How do you perform a diesel variance analysis when a vehicle’s liters-per-kilometer ratio spikes significantly above normal baseline consumption?”
• Question (Fleet Maintenance & Invoicing): “What steps do you take when auditing job cards and vendor invoices to ensure transport maintenance costs align with approved rates?”

How to Apply

Email your CV directly to T&T Academy:

• Employer / Agency: T&T Academy
• Location: Johannesburg, Gauteng
• Position: Fleet and Logistics Administration Analyst Trainee
• Email Application: projects2@tandtacademy.co.za
• Phone Contact: 010 203 9798
• Website: www.tandtacademy.co.za