Company: Transport Education Training Authority (TETA)Location: Gauteng, South Africa Job Type: Part-time Closing Date: Monday, 08 June 2026
Job Overview
The Transport Education Training Authority (TETA) is seeking eight (8) detail-oriented Contract Administrators / Data Capturers to join the team in Gauteng on a part-time basis. The successful candidates will be responsible for ensuring accurate data capturing, information management, contract administration, and meticulous document control in alignment with SETA policies and POPIA compliance.
Key Performance Areas
1. Data Capturing and Information Management
- Capture learner, employer, training provider, and project information accurately on SETA systems and databases.
- Verify source documents before capturing to ensure completeness and correctness.
- Update and maintain learner and stakeholder records on internal systems.
- Capture data relating to learnerships, internships, skills programmes, bursaries, and workplace-based learning initiatives.
- Perform regular data validation and quality checks.
- Identify and report incomplete or inconsistent information to relevant stakeholders.
- Support system uploads and tracking of learner and project information.
2. Records and Document Management
- Maintain electronic and manual filing systems for learner, project, and contract records.
- Ensure documents are correctly indexed, archived, and retrievable.
- Ensure contracts, addendums, and supporting documentation are properly filed and maintained.
- Maintain confidentiality and security of learner and stakeholder information.
- Retrieve supporting documentation for reporting, audits, and verification purposes.
- Maintain proper recordkeeping and document control practices.
3. Project and Contract Administration Support
- Provide administrative support relating to discretionary grant projects and contracts.
- Assist with the preparation, filing, and tracking of discretionary grant agreements and addendums.
- Support learner registration, termination, and certification administration processes.
- Assist with the verification of project evidence against contractual obligations and deliverables.
- Assist with the reconciliation and verification of learner and project information.
- Support project payment preparation processes through the verification of supporting documentation.
4. Stakeholder Support and Communication
- Liaise with learners, employers, training providers, and internal departments regarding outstanding information and project administration matters.
- Respond to internal and external queries relating to captured information, grants, and learner administration.
- Provide support to stakeholders regarding SETA systems, SDF registration, WSP/ATR submissions, and discretionary grant processes.
- Participate in stakeholder workshops, meetings, and support initiatives as required.
- Provide administrative and operational support to departmental activities and projects.
5. Reporting and Administrative Support
- Generate routine reports and statistics from systems and databases.
- Assist with monthly, quarterly, and annual reporting requirements.
- Prepare and maintain records required for internal and external audits.
- Assist with meeting coordination, attendance registers, and administrative support functions.
6. Compliance and Quality Assurance
- Ensure compliance with SETA policies, procedures, and reporting standards.
- Adhere to POPIA requirements and confidentiality principles.
- Support internal and external audit processes through the provision of accurate records and information.
- Ensure completion of allocated tasks within agreed timelines.
- Attend team meetings and training interventions as required.
- Comply with organisational policies, procedures, and code of conduct.
Minimum Requirements
Qualification and Experience
- Minimum Qualification: National Diploma (NQF Level 6) in Information Management, Public Administration, Office Administration, Human Resource Management (HRM), Education Training and Development (ETD), or a related tertiary qualification.
- Minimum Experience: 1 year of experience in data capturing, project administration, or learner administration.
- Added Advantages:
- Experience within a SETA, education, training, or public sector environment.
- Experience working with learner management systems and databases.
- Experience in contract administration and records management.
Technical Knowledge & Understanding
- Knowledge of the SETA environment and skills development processes.
- Understanding of the SDA, SDLA, NQF, and SAQA frameworks.
- Knowledge of data capturing procedures and administrative processes.
- Understanding of records management principles and contract administration principles.
- Knowledge of learner management systems and databases.
- Understanding of POPIA, confidentiality requirements, and public sector compliance requirements.
- Basic reporting and data verification knowledge.
Required Skills
- Exceptional attention to detail and high levels of accuracy.
- Computer literacy and robust data management skills.
- Strong planning, organising, and time management skills.
- Good verbal and written communication skills.
- Problem-solving, administrative, and filing skills.
- Strong interpersonal and teamwork skills with a customer service orientation.
- Ability to work effectively under pressure and handle confidential information professionally.
How to Apply
Only applicants who meet the minimum requirements should apply.
- Prepare your detailed CV and a tailored cover letter.
- Submit your application online directly via the TETA website: www.teta.org.za.
Please Note: It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
Closing Date: Monday, 08 June 2026