Company: Nkangala Business Chamber / Transport & Farming Enterprise
Industry: Transport, Logistics & Agriculture
Department: General Administration & Financial Support
Location: eMalahleni (Witbank), Mpumalanga
Position Type: Full-Time Permanent
Working Hours: Monday – Friday, 08:00 – 16:00
Posted Date: 26 August 2026
About the Position
A growing commercial enterprise operating across the transport and agricultural sectors in Mpumalanga is seeking an experienced Office Administrator.
Based in eMalahleni, this full-time role is responsible for overseeing daily office workflows, managing administrative logistics for fleet and farm operations, maintaining accurate financial records using Xero accounting software, and ensuring smooth organizational communication across all business units.
Key Responsibilities & Operational Deliverables
1. Operational & Transport Administration
- Workflow Support: Manage daily administrative duties supporting active transport, logistics, and farming operations.
- Documentation: Maintain clean, structured record-keeping systems for vehicle logs, driver records, equipment maintenance, and farm supplies.
2. Financial Administration & Bookkeeping
- Xero Accounting: Capture invoices, process receipts, track operational expenses, and maintain client/supplier ledgers in Xero.
- Reconciliations: Assist with basic monthly reconciliations, billing queries, and administrative financial reporting.
3. Office Coordination & Communication
- Reception & Inquiries: Act as the primary administrative contact point for telephonic, email, and walk-in operational queries.
- Inventory & Supplies: Monitor office stock levels, order supplies, and coordinate office maintenance requirements.
Candidate Profile & Requirements
To qualify for entry into this operational administrative role, candidates must meet the following criteria:
- Work Experience: Solid, proven administrative experience within a office environment (prior exposure to transport, logistics, or farming operations is highly advantageous).
- Software Proficiency: Practical working knowledge of Xero accounting software (essential) alongside standard MS Office (Word, Excel, Outlook).
- Transport & Mobility: Must possess a valid Driver’s License and have own reliable vehicle transport for daily commuting and occasional local admin errands.
- Core Skills: High attention to detail, exceptional organizational capabilities, strong numerical accuracy, and effective communication skills.
- Location & Availability: Must reside in or near eMalahleni (Witbank) and be available to work standard office hours (08:00–16:00).
What the Position Offers
- Stable Working Hours: Structured 08:00 to 16:00 Monday-to-Friday workweek.
- Dynamic Operations: Exposure to both fast-paced transport logistics and commercial agricultural management.
- Key Operational Role: Central position within a essential operational business unit.
Career Advice for Applicants
- Urgent Application Window: Applications close on Thursday, 27 August 2026. Submit your application immediately.
- Highlight Xero & Transport Experience: Feature your experience with Xero software and fleet/farming administration prominently on page 1 of your CV.
- Confirm Driver’s License & Vehicle: Explicitly state in your email that you hold a valid driver’s license and have access to your own vehicle.
Sample Office Administrator Interview Questions
Accounting Software & Operational Prioritization
- Question (Xero Handling): “How do you process day-to-day operational expenses and supplier invoicing within Xero to ensure accounts remain accurate?”
- Question (Multitasking): “How do you manage administrative priorities when urgent fleet transport requests overlap with routine financial reporting?”
How to Apply
Submit your application directly to the administrative recruitment team via email:
- Email Address:
admin@nkangalabc.org.za - Email Subject Line:
Application: Office Administrator - Transport & Farming - [Your Name] - Location: eMalahleni, Mpumalanga