Employer: Milltrans
Industry: Logistics, Freight Transport, Supply Chain & Fleet Management
Location: Johannesburg, Gauteng, South Africa
Position Type: Full-Time Permanent (Administrative / Data Operations)
Contact Email: info@milltrans.co.za
Subject Line: Data Capturer Application
Posted Date: 02 October 2026
Closing Date: 30 November 2026
About Milltrans & The Data Capturer Role
Milltrans is a premier South African logistics and transport solutions provider dedicated to keeping the nation’s economy moving. Specializing in freight, haulage, and supply chain movement, Milltrans relies on precision data to manage fleet operations, track loads, and deliver exceptional service to clients.
The Data Capturer will join the Johannesburg team to provide crucial administrative and operational data support. In this role, you will be responsible for maintaining accurate load and shipment records, updating operational systems in real time, handling customer queries, and ensuring seamless communication between drivers, dispatchers, and management.
Key Responsibilities & Daily Deliverables
The Data Capturer operates across four core operational and administrative pillars:
1. Load & Shipment Data Capture
- Real-Time Data Entry: Capture and update load details, trip sheets, consignment notes, waybills, and delivery notes in the transport management system.
- Data Integrity: Verify that all shipment weights, delivery locations, driver allocations, and timestamps are captured accurately and timeously.
2. Operational & Administrative Support
- Document Management: Audit and file PODs (Proof of Deliveries), fuel slips, and toll gate receipts to support fleet accounting and invoicing.
- Query Resolution: Assist operations staff, drivers, and clients with administrative inquiries regarding load statuses and delivery schedules.
3. Systems & Record Maintenance
- Database Hygiene: Maintain clean, up-to-date electronic records across fleet management platforms and internal spreadsheets.
- Discrepancy Reporting: Identify and report missing documentation, load discrepancies, or data mismatches to operational supervisors immediately.
4. Cross-Functional Team Support
- Departmental Coordination: Collaborate closely with dispatch coordinators, fleet managers, and customer service teams to maintain high operational standards under deadline pressure.
Candidate Profile & Minimum Entry Requirements
To qualify for consideration for this position, applicants must meet the following criteria:
- Educational Qualifications:
- Completed Matric (Grade 12) or equivalent qualification (Essential).
- Tertiary qualification in Logistics, Supply Chain, Business Administration, or IT is advantageous.
- Work Experience:
- Previous experience as a Data Capturer, Admin Assistant, or Fleet Clerk (Essential).
- Prior experience in the transport, logistics, freight, or logistics operations sector (Highly Advantageous).
- Computer Skills:
- Good computer literacy, including speed and accuracy in numerical/alphanumeric data entry (Essential).
- Proficiency in MS Excel, MS Word, Outlook, or Transport Management Systems (TMS).
- Core Competencies:
- High attention to detail and ability to work under pressure in a fast-paced environment.
- Strong written and verbal communication skills.
- Proactive, reliable, and organized approach to workload management.
What Milltrans Offers
- Dynamic Work Environment: Direct involvement in a fast-moving national logistics and transport operation.
- Stable Industry Sector: Career security within South Africa’s vital freight and supply chain ecosystem.
- Team Culture: A supportive, collaborative work environment that values reliability and operational excellence.
Career Advice for Applicants
- Highlight Typing & Logistics Experience: Feature your data entry speed, accuracy rate, and experience handling waybills, PODs, or transport systems clearly on page 1 of your CV.
- Use the Correct Email Subject Line: Ensure your email subject line is exactly:
Data Capturer Applicationso your application is filtered correctly. - Attach All Key Documents: Send a clean PDF copy of your CV, Matric certificate, and contactable references in your application email.
Sample Interview Questions
Data Accuracy & Pressure Management
- Question (Data Accuracy): “When capturing high volumes of delivery notes and trip sheets under tight deadlines, what steps do you take to ensure zero errors?”
- Question (Logistics Scenarios): “How would you handle a situation where a driver submits an incomplete waybill or missing Proof of Delivery (POD) slip?”
How to Apply
Submit your CV and supporting documents directly via email:
- Employer: Milltrans
- Contact Email:
info@milltrans.co.za - Subject Line:
Data Capturer Application - Location: Johannesburg, Gauteng
- Closing Date: 30 November 2026