Many job seekers miss opportunities not because they lack qualifications, but because they apply incorrectly. Knowing how to apply professionally, both online and by email, is essential.
When applying online, always upload the correct file format. If the portal requests a PDF, do not upload a Word document. Name your files properly, for example: Sipho_Ndlovu_CV.pdf. Avoid vague names like “document1.”
Before clicking submit, double-check that all required fields are completed. Missing information can cause automatic rejection. On platforms like VUT’s WILMS, follow instructions carefully and upload the correct documents in the correct sections.
For email applications, the email body matters just as much as the attachments. Keep it short and professional. Start with a polite greeting, state the position you are applying for, and mention that your CV is attached. Avoid informal language, emojis, or long explanations.
Your subject line should be clear, such as: Application for Internship – Reference No: VUT2026.
Always attach the correct documents and ensure they open properly. Sending empty or corrupted files is a common mistake.
Professional applications show respect for the employer’s process and increase your chances of success.